FEATURES
Get ready to transform your HRM experience!

  General Settings

AF is equipped with in-depth setting options to manage your dynamic HRM needs. These settings had been formulated by carefully scrutinizing the modern work environment and, is continuously upgraded based on client requirements and the evolving workforce management techniques.

image
  1. Designation

Enter designations in your firm along with their job descriptions and seamlessly sync them to respective employees for better transparency about responsibilities.

  2. Autocoding

Swiftly recognize your significant number of employees by titling them on the basis of their employee ID#, working premise, work department and employee category.

  3. Documents

Manage your document handling portal by creating multiple folders based on the nature of documents they hold; control who has access to view these folders.

  4. Business template

Upload your firm’s official letterhead(s) and process all in-built HR forms over these letterheads. In turn, aiding to increase the legitimacy of all your HR forms.

  5. Splash

Setup your logo (or any desired) animation, that is played to provide a sense of belonging (as an in-house software) to your delegates whilst they log-in to AF.

  6. Stamp

You can digitally store stamps of your firm to accredit documents during the electronic document approval process and also regulate who can use each stamp.

  7. Week HRM rules

Assign a whole designation and or specific employees their week start day, off days and partial working days for robust attendance calculations.

  8. Time HRM rules

Declare HR policies relating to timely and regular attendance, allowable grace times and associated penalties, if any.

  9. Shift HRM rules

Classify designations and or employees based on their shift type (regular or rotational) and you can specific the working and break duration of each shift rule.

  10. Leave application rules

Register annual and monthly redeemable quota for each leave type, their clubbing criteria with other leaves, process fiscal ending unused quota carry forward and assign fully, partially and non-paid quota counts. One can generate both fixed and attendance-based leaves types in the application.

  11. Holidays

Indicate the system about upcoming (or annual) holidays, benefiting employees (or employee groups) and associated holiday payment structure, if applicable.

  12. Pay HRM rules

Post unique remuneration dates, either on a monthly or semi-monthly basis payable at the end or any specific date of the month.

  13. Earnings HRM rules

Log recurring or one-time financial earnings of employees based on their gender, designation, grade, department, nationality, working premise, age, joining date, etc.

  14. Deductions HRM rules

Redeem recurring or single financial deductions from employees based on gender, designation, grade, department, nationality, working premise, age, joining date, etc.

  15. Overtime HRM rules

Determine distinct hourly overtime rates for regular days, holidays, a specific day(s) of the week and partial-days for a set of designations and or employees.

  16. Advance request policies

Let’s you to issue advance payments based on parameters such as date of joining, visa expiry duration, borrowing limit, proportion of annual income and many more.

  17. Fines policies

Mark penalty amount and maximum permissible warnings for each violation type, which later serves as the prime determining factor whilst issuing fines to violators.

  18. Reimbursement policies

Set an amount limit on a yearly or per application basis for each reimbursableexpense category. The system alerts you if one has exceeded the allowable limit.

  19. Paperwork hierarchy

Enjoy the impeccable electronic signature module by quickly creating document approval hierarchies for each form type, through this settings section.

  20. Document reference code

Generate unique document reference code for all your digitally generated HR forms based on employee name, ID#, working premise, date of creation and the like.

  21. Departments

Add departments in your firm to slickly tag employees with their respective ones.

  22. Categories

Allows you to add employee categories in your firm.

  23. Banks

Store details of employees’ banking providers to track remunerations.

  24. Employee grades

Create employee grades if you wish too.

  25. Time-zones

AF is responsive to dynamic global time zones and day-light saving.

  Dashboard graphs

Graphical infographics in AF sharpens the process of DDDM (Data-driven decision management) which is a modern approach to business governance that values decisions that can be backed up with verifiable data.

image
  1. Standard working hours

A graphical representation to compare standard working hours with the actual hours worked data of the employees.

  2. Leave issuance pattern

Graph showing the ratio at which employees in a specific working premise took leaves in a year.

  3. Employee count

A graphical representation of monthly variations in the number of employees who works in each office or outlet of your firm.

  4. Absent pattern

A graphical representation of monthly variations in the total number of absent days caused by employees, which are absentees.

  5. Overtime hours

Overtime Hours is a bar graph representing the total overtime hours received by your firm per month from employees.

  6. Lost hours

This Graph shows the total productive hours lost despite late-in adjustments due to Late Check-ins or Early- exits of the employees.

  7. Total productive hours

Total productive hours is a bar graph representing the total monthly productive hours received by your firm from the employees.

  8. Present count

A graphical representation to compare monthly attendance performance (total number of days present) of employees in a selected year.

  9. Remuneration pattern

A graphical indication to compare monthly remuneration patterns of employees of a specific working premise in a year.

  10. Reimbursement pattern

Graph showing the proportion in which expenses were reimbursed to employees of a specific working premise in a year.

  11. Earnings

Graph showing the proportion in which payable financial earnings were paid-off to employees in a specific working premise in a year.

  12. Deductions

Graph showing the rate at which redeemable financial deductions were deducted from employees in a specific working premise in a year.

  13. Borrowings pattern

Graph showing the proportion in which salary advances were issued to employees of a specific working premise in a year.

  14. Fines

A graphical indication to study the rate at which employees from a specific working premise violated certain HR policies, and were penalized.

  Attendance and time sheets

Remotely viewing real-time attendance statuses and time-logs of your employees is now only a simple click away. Tracking timeliness and identify work-day statuses has never been easier.

image
  1. Day status

On a day-to-day basis, the application indicates if a specific day is an off day, holiday, partial day, and if an employee is present, absent and/or on leave.

  2. Time-graph

AF’s time graph indicating the daily check-in & out details of employees. Get real-time information on whether an employee is at his/her desk or not.

  3. Modify time-logs

Manage time-log entries of employees to fix errors caused from network interruptions or in case your account is not yet linked to AF’s suit application.

  4. History settings

Recalculate attendance and payroll of previous days based on an alternative HR rule(s). The system also detects and notifies errors hindering calculations.

  5. Barcode scanners

Barcode devices compatible with the application lets one capture employee time-log details via the 2D barcode encrypted on AF’s employee ID cards.

  6. Print & mail

E-mail and print attendance and time-log sheets on your official letterhead’s template, both in colour and greyscale.

  Rotational Shift

Wish to run your business operations round-the-clock? AF’s Open-shift module is the solution to effectively plan and coordinate the rotational shift patterns of your employees.

image
  1. Rotational shift allocations

Seamlessly assign rotational shift patterns (such as Day, Swing, and Night shift) on a daily, weekly, or monthly basis to each individual and/or team.

  2. Assign teams

Consolidate employees in a particular working premise (an office or outlet) of a specific designation into teams of 5 - swiftly using drag and drop.

  3. Switch shifts

View dynamic shift patterns assigned to each employee, modify shift allocations individually and/or interchange shifts among employees, if required.

  4. Working hours indicators

Plan and schedule total working hours receivable from each team in a month and week, inclusive or exclusive of break intervals.

  Leadership board

Empower your HR personnel to identify the top performers of the month and year based on their attendance turnover and overtime hours worked.

image

  Document Handling

Securely store documents in the cloud. Delegate employees who are eligible to add new, view and share documents; assign unique themes for each folder.

image

  Delegate role management

The role-management delegate module aids you to extremely customize the access control privileges of each individual using the application. That is, issue delegatory authority to employees by clearly pointing out who all have the authority to access, view, and modify each module and their features in the application.

image
  Alert notification

Eliminate fraudulent-manipulations of existing HR policies by instantly being notified about any recent additions and or changes been made by your HR delegate in the application.

  HR forms & Invoice

Digitally generate and process HR application forms in your official letterhead. Setup unique delegate (signatory) hierarchy pattern for each employee & their HR form type. Attach supporting documents to each form, place stamps and sign on them.

image
  1. Built-in leave-forms

AF comes with multiple built-in leave forms ranging from maternity, paternity, vacation, sick leaves, and the like.

  2. Custom leave forms

You can further add new leave types dynamically into the application and preset their respective HR rules and regulations.

  3. Leave approval procedures

Employees request delegates to generate their leave application(s). It is then up to their concerned delegates to approve or deny the application; everything is done electronically.

  4. HR policy validations

The system aids in the decision-making process of delegates by notifying them if the applicant has failed or falls short of any HR policies to avail that specific leave type at that point in time.

  5. Financial dues

All financial dues till date are indicated by the system to ensure all payables and receivables are cleared, prior leave approval.

  6. Stamps and signatures

Stamp seals and sign on leave forms. Also assign signatory slots for other delegates to sign evidence and/or supporting-document attachments.

  7. Automated calculations

Once the leave has been approved, the system automatically calculates payroll accordingly for those specific days and makes relative adjustments to the leave quota(s) consumed.

  8. Paid leave redemption

Autonomously allocates a payment structure (fully, partially, or non-paid) to each leave date; they can be modified manually by delegate too - if the HR policy permits to do so.

  9. Issue advance payments

The salary advance application form, as the name implies, allows employees to request for advance payments. Their approvals are subjective to the electronic delegate approval process.

  10. HR policy validations

The system indicates if the payment request contradicts any HR policies relating to borrowings, primarily finance and attendance turnover related.

  11. Stamps and signatures

Similar to all other forms offered by AF, one can seal stamps, sign, and attach supporting documents and the like in salary advance forms too.

  12. Repayment installments

Borrowings can be repaid in a single installment or multiple; amortization installment amounts are deducted from their monthly salary payments.

  13. Penalize for misconducts

Issue monetary penalty in the form of fine slips against violators of any prescribed HR rules; until he/she hasn’t exceeded the total number of warning.

  14. Repayment installments

Provision to repay penalties can be arranged in multiple installments too, which are deducted from the violator’s preceding monthly salary payments.

  15. Issue fines electronically

Swiftly receive approval to issue such fine slips from the concerned decision-making delegate(s) via the electronic signature module.

  16. Reimburse employees

In instances wherein employees spent from their own pockets for business related affairs, this specific form type enables to reimburse such amounts along with their monthly salary payments.

  17. Set categories and its bar amounts

Authorities can preset policies relating to reimbursable amounts and the allowable limit for each expense categories; based on what delegates would be sanctioning the reimbursable amount.

  18. Invoice

Create job invoices or quotations on the move using our built-in template or on your official letterhead and mail them to your clients in an instant. These invoices are responsive to all global currencies and their denominations.

  19. Provision for custom forms

Contact our customer service executive via mail or from the ‘Contact us’ section in your admin- panel to incorporate any form(s) already existing in your firm (referred hereby as Custom forms) into your AF account. Kindly note, this task is subjective to an additional billing.

  Salary reports

Scrutinize daily payment breakdown of employees to better understand payroll accounts and the implication of existing HR policies on them.

image
  1. Salary slips

Salary slips are auto-generated and mailed to recipients once salary payments are made; in your official letterhead’s template (if opted).

  2. Advanced payment window

View detailed monthly remuneration breakdown reports and partially or fully clear outstanding salaries.

  Employee ID cards

Instantly generate and print barcode encrypted employee ID cards in multiple design themes.

image

  General Settings

AF is equipped with in-depth setting options to manage your dynamic HRM needs. These settings had been formulated by carefully scrutinizing the modern work environment and, is continuously upgraded based on client requirements and the evolving workforce management techniques.

image
  1. Designation

Enter designations in your firm along with their job descriptions and seamlessly sync them to respective employees for better transparency about responsibilities.

  2. Autocoding

Swiftly recognize your significant number of employees by titling them on the basis of their employee ID#, working premise, work department and employee category.

  3. Documents

Manage your document handling portal by creating multiple folders based on the nature of documents they hold; control who has access to view these folders.

  4. Business template

Upload your firm’s official letterhead(s) and process all in-built HR forms over these letterheads. In turn, aiding to increase the legitimacy of all your HR forms.

  5. Splash

Setup your logo (or any desired) animation, that is played to provide a sense of belonging (as an in-house software) to your delegates whilst they log-in to AF.

  6. Stamp

You can digitally store stamps of your firm to accredit documents during the electronic document approval process and also regulate who can use each stamp.

  7. Week HRM rules

Assign a whole designation and or specific employees their week start day, off days and partial working days for robust attendance calculations.

  8. Time HRM rules

Declare HR policies relating to timely and regular attendance, allowable grace times and associated penalties, if any.

  9. Shift HRM rules

Classify designations and or employees based on their shift type (regular or rotational) and you can specific the working and break duration of each shift rule.

  10. Leave application rules

Register annual and monthly redeemable quota for each leave type, their clubbing criteria with other leaves, process fiscal ending unused quota carry forward and assign fully, partially and non-paid quota counts. One can generate both fixed and attendance-based leaves types in the application.

  11. Holidays

Indicate the system about upcoming (or annual) holidays, benefiting employees (or employee groups) and associated holiday payment structure, if applicable.

  12. Pay HRM rules

Post unique remuneration dates, either on a monthly or semi-monthly basis payable at the end or any specific date of the month.

  13. Earnings HRM rules

Log recurring or one-time financial earnings of employees based on their gender, designation, grade, department, nationality, working premise, age, joining date, etc.

  14. Deductions HRM rules

Redeem recurring or single financial deductions from employees based on gender, designation, grade, department, nationality, working premise, age, joining date, etc.

  15. Overtime HRM rules

Determine distinct hourly overtime rates for regular days, holidays, a specific day(s) of the week and partial-days for a set of designations and or employees.

  16. Advance request policies

Let’s you to issue advance payments based on parameters such as date of joining, visa expiry duration, borrowing limit, proportion of annual income and many more.

  17. Fines policies

Mark penalty amount and maximum permissible warnings for each violation type, which later serves as the prime determining factor whilst issuing fines to violators.

  18. Reimbursement policies

Set an amount limit on a yearly or per application basis for each reimbursableexpense category. The system alerts you if one has exceeded the allowable limit.

  19. Paperwork hierarchy

Enjoy the impeccable electronic signature module by quickly creating document approval hierarchies for each form type, through this settings section.

  20. Document reference code

Generate unique document reference code for all your digitally generated HR forms based on employee name, ID#, working premise, date of creation and the like.

  21. Departments

Add departments in your firm to slickly tag employees with their respective ones.

  22. Categories

Allows you to add employee categories in your firm.

  23. Banks

Store details of employees’ banking providers to track remunerations.

  24. Employee grades

Create employee grades if you wish too.

  25. Time-zones

AF is responsive to dynamic global time zones and day-light saving.

  Dashboard graphs

Graphical infographics in AF sharpens the process of DDDM (Data-driven decision management) which is a modern approach to business governance that values decisions that can be backed up with verifiable data.

image
  1. Standard working hours

A graphical representation to compare standard working hours with the actual hours worked data of the employees.

  2. Leave issuance pattern

Graph showing the ratio at which employees in a specific working premise took leaves in a year.

  3. Employee count

A graphical representation of monthly variations in the number of employees who works in each office or outlet of your firm.

  4. Absent pattern

A graphical representation of monthly variations in the total number of absent days caused by employees, which are absentees.

  5. Overtime hours

Overtime Hours is a bar graph representing the total overtime hours received by your firm per month from employees.

  6. Lost hours

This Graph shows the total productive hours lost despite late-in adjustments due to Late Check-ins or Early- exits of the employees.

  7. Total productive hours

Total productive hours is a bar graph representing the total monthly productive hours received by your firm from the employees.

  8. Present count

A graphical representation to compare monthly attendance performance (total number of days present) of employees in a selected year.

  9. Remuneration pattern

A graphical indication to compare monthly remuneration patterns of employees of a specific working premise in a year.

  10. Reimbursement pattern

Graph showing the proportion in which expenses were reimbursed to employees of a specific working premise in a year.

  11. Earnings

Graph showing the proportion in which payable financial earnings were paid-off to employees in a specific working premise in a year.

  12. Deductions

Graph showing the rate at which redeemable financial deductions were deducted from employees in a specific working premise in a year.

  13. Borrowings pattern

Graph showing the proportion in which salary advances were issued to employees of a specific working premise in a year.

  14. Fines

A graphical indication to study the rate at which employees from a specific working premise violated certain HR policies, and were penalized.

  Attendance and time sheets

Remotely viewing real-time attendance statuses and time-logs of your employees is now only a simple click away. Tracking timeliness and identify work-day statuses has never been easier.

image
  1. Day status

On a day-to-day basis, the application indicates if a specific day is an off day, holiday, partial day, and if an employee is present, absent and/or on leave.

  2. Time-graph

AF’s time graph indicating the daily check-in & out details of employees. Get real-time information on whether an employee is at his/her desk or not.

  3. Modify time-logs

Manage time-log entries of employees to fix errors caused from network interruptions or in case your account is not yet linked to AF’s suit application.

  4. History settings

Recalculate attendance and payroll of previous days based on an alternative HR rule(s). The system also detects and notifies errors hindering calculations.

  5. Barcode scanners

Barcode devices compatible with the application lets one capture employee time-log details via the 2D barcode encrypted on AF’s employee ID cards.

  6. Print & mail

E-mail and print attendance and time-log sheets on your official letterhead’s template, both in colour and greyscale.

  Rotational Shift

Wish to run your business operations round-the-clock? AF’s Open-shift module is the solution to effectively plan and coordinate the rotational shift patterns of your employees.

image
  1. Rotational shift allocations

Seamlessly assign rotational shift patterns (such as Day, Swing, and Night shift) on a daily, weekly, or monthly basis to each individual and/or team.

  2. Assign teams

Consolidate employees in a particular working premise (an office or outlet) of a specific designation into teams of 5 - swiftly using drag and drop.

  3. Switch shifts

View dynamic shift patterns assigned to each employee, modify shift allocations individually and/or interchange shifts among employees, if required.

  4. Working hours indicators

Plan and schedule total working hours receivable from each team in a month and week, inclusive or exclusive of break intervals.

  Leadership board

Empower your HR personnel to identify the top performers of the month and year based on their attendance turnover and overtime hours worked.

image

  Document Handling

Securely store documents in the cloud. Delegate employees who are eligible to add new, view and share documents; assign unique themes for each folder.

image

  Delegate role management

The role-management delegate module aids you to extremely customize the access control privileges of each individual using the application. That is, issue delegatory authority to employees by clearly pointing out who all have the authority to access, view, and modify each module and their features in the application.

image
  Alert notification

Eliminate fraudulent-manipulations of existing HR policies by instantly being notified about any recent additions and or changes been made by your HR delegate in the application.

  HR forms & Invoice

Digitally generate and process HR application forms in your official letterhead. Setup unique delegate (signatory) hierarchy pattern for each employee & their HR form type. Attach supporting documents to each form, place stamps and sign on them.

image
  1. Built-in leave-forms

AF comes with multiple built-in leave forms ranging from maternity, paternity, vacation, sick leaves, and the like.

  2. Custom leave forms

You can further add new leave types dynamically into the application and preset their respective HR rules and regulations.

  3. Leave approval procedures

Employees request delegates to generate their leave application(s). It is then up to their concerned delegates to approve or deny the application; everything is done electronically.

  4. HR policy validations

The system aids in the decision-making process of delegates by notifying them if the applicant has failed or falls short of any HR policies to avail that specific leave type at that point in time.

  5. Financial dues

All financial dues till date are indicated by the system to ensure all payables and receivables are cleared, prior leave approval.

  6. Stamps and signatures

Stamp seals and sign on leave forms. Also assign signatory slots for other delegates to sign evidence and/or supporting-document attachments.

  7. Automated calculations

Once the leave has been approved, the system automatically calculates payroll accordingly for those specific days and makes relative adjustments to the leave quota(s) consumed.

  8. Paid leave redemption

Autonomously allocates a payment structure (fully, partially, or non-paid) to each leave date; they can be modified manually by delegate too - if the HR policy permits to do so.

  9. Issue advance payments

The salary advance application form, as the name implies, allows employees to request for advance payments. Their approvals are subjective to the electronic delegate approval process.

  10. HR policy validations

The system indicates if the payment request contradicts any HR policies relating to borrowings, primarily finance and attendance turnover related.

  11. Stamps and signatures

Similar to all other forms offered by AF, one can seal stamps, sign, and attach supporting documents and the like in salary advance forms too.

  12. Repayment installments

Borrowings can be repaid in a single installment or multiple; amortization installment amounts are deducted from their monthly salary payments.

  13. Penalize for misconducts

Issue monetary penalty in the form of fine slips against violators of any prescribed HR rules; until he/she hasn’t exceeded the total number of warning.

  14. Repayment installments

Provision to repay penalties can be arranged in multiple installments too, which are deducted from the violator’s preceding monthly salary payments.

  15. Issue fines electronically

Swiftly receive approval to issue such fine slips from the concerned decision-making delegate(s) via the electronic signature module.

  16. Reimburse employees

In instances wherein employees spent from their own pockets for business related affairs, this specific form type enables to reimburse such amounts along with their monthly salary payments.

  17. Set categories and its bar amounts

Authorities can preset policies relating to reimbursable amounts and the allowable limit for each expense categories; based on what delegates would be sanctioning the reimbursable amount.

  18. Invoice

Create job invoices or quotations on the move using our built-in template or on your official letterhead and mail them to your clients in an instant. These invoices are responsive to all global currencies and their denominations.

  19. Provision for custom forms

Contact our customer service executive via mail or from the ‘Contact us’ section in your admin- panel to incorporate any form(s) already existing in your firm (referred hereby as Custom forms) into your AF account. Kindly note, this task is subjective to an additional billing.

  Salary reports

Scrutinize daily payment breakdown of employees to better understand payroll accounts and the implication of existing HR policies on them.

image
  1. Salary slips

Salary slips are auto-generated and mailed to recipients once salary payments are made; in your official letterhead’s template (if opted).

  2. Advanced payment window

View detailed monthly remuneration breakdown reports and partially or fully clear outstanding salaries.

  Employee ID cards

Instantly generate and print barcode encrypted employee ID cards in multiple design themes.

image